Last updated: May 26, 2023
IT BUSINESS OWNERS GROUP, LLC
PRIVACY NOTICE
IT Business Owners Group, LLC (“ITBOG,” “we” or “us”) is committed to the privacy of our users and those who use our website https://itbog.org (the “Site”), and our products and services, interact with us, register for our events, participate in online advertisements or marketing emails, or engage with any other websites, pages, features, or content we own, operate and/or provide (collectively with the Site, the “Services”) ”) that direct you to this Privacy Notice (“Privacy Notice”). This Privacy Notice describes ITBOG’s policies and practices regarding our collection and use of your personal data or information and sets forth your privacy rights. We recognize that data privacy is an ongoing responsibility. We will from time to time update this Privacy Notice as we adopt new privacy practices and policies in response to updates in the law, to align with changing industry best-practices, and to reflect our product enhancements.
By accessing and using the Services, you consent to our collection, storage, use and disclosure of your Personal Information as described in this Privacy Notice and the Cookie Policy located at https://www.itbog.org/cookie-policy (“Cookie Policy”).
This Privacy Notice covers the following:
We collect “Non-Personal Information” and “Personal Information” and the information we collect from you depends on how you use the Services. “Non-Personal Information” includes information that cannot be used to personally identify you, such as anonymous usage data, general demographic information we may collect, referring/exit pages and URLs, platform types, preferences you submit and preferences that are generated based on the data you submit and number of clicks. “Personal Information” means data that allows someone to identify or contact you, including, for example, your name, address, telephone number, email address, as well as any other non-public information about you that is associated with or linked to any of the foregoing data. The following provides examples of the type of information that we collect from you and how we use that information.
| Context | Types of Data | Primary Purpose for Collection and Use of Data |
| Website User Information | We collect the name, if stated, and email address if a user contacts us. | We have a legitimate interest in contacting our users and communicating with them in relation to the Services. |
| Member, Vendor and Sponsor (collectively, “Account Holders”) Account information | We collect Personal Information from our Account Holders when they create an account to access and use the Services or request certain free Services from our Site. This information could include contact information such as name, email address, title, company information, and password for our services. | We have a legitimate interest in providing account related functionalities to our users, monitoring account log-ins, and detecting potential fraudulent logins or account misuse. Additionally, we use this information to fulfill our contract to provide you with Services. |
| Cookies and first party tracking | We use cookies and clear GIFs. “Cookies” are small pieces of information that a website sends to a computer’s hard drive while a web site is viewed. See our Cookie Policy for more information. | We have a legitimate interest in making our Site operate efficiently. |
| Cookies and Third Party Tracking | We participate in behavior-based advertising, this means that a third party uses technology (e.g., a cookie) to collect information about your use of our Site so that they can provide advertising about products and services tailored to your interests on our Site, or on other websites.
We use Google Analytics which is an analytics service provided by Google Inc. (US).: https://support.google.com/analytics/answer/7318509?hl=en https://policies.google.com/technologies/partner-sites https://support.google.com/analytics/answer/6004245 You may opt-out of Google Analytics for display advertising or customize Google display network ads by managing your privacy controls on Google's website. |
For individuals that expressly consent, we may engage in behavior-based advertising, capturing Website analytics and engaging third parties to assist with providing Services that are tailored to your interests.
We also have a legitimate interest in engaging in capturing Website analytics. |
| Demographic Information | We collect Personal Information, such as your age or location. | We have a legitimate interest in understanding our users and providing tailored services. |
| Geolocation Information | When you use one of our Apps we collect your location from the GPS, Wi-Fi, and/or cellular technology in your device to determine your location and your distance from a store that sells our products. | We have a legitimate interest in understanding our users and providing tailored services. In some contexts our use is also based upon your consent to provide us with geo location information. |
| Email Interconnectivity | If you receive email from us, we use certain tools to capture data related to when you open our message, click on any links or banners it contains and make purchases. | We have a legitimate interest in understanding how you interact with our communications to you. |
| Employment | If you apply for a job posting, or become an employee, we collect information necessary to process your application or to retain you as an employee. This may include, among other things, your Social Security Number. Providing this information is required for employment. | We use information about current employees to perform our contract of employment, or the anticipation of a contract of employment with you. In some contexts, we are also required by law to collect information about our employees. We also have a legitimate interest in using your information to have efficient staffing and work force operations. |
| Feedback/Support | We collect Personal Information from you contained in any inquiry you submit to us regarding our Services, such as completing our online forms, calling, or emailing for the purposes of general inquiries, support requests, or to report an issue. When you communicate with us over the phone, your calls may be recorded and analyzed for training, quality control and for sales and marketing purposes. During such calls we will notify you of the recording via either voice prompt or script. | We have a legitimate interest in receiving, and acting upon, your feedback, issues, or inquiries. |
| Events and Cruises for Account Holders | We may collect your and if applicable, your guest’s first and last name, title, company name, phone number, email address when you register to participate in one of our events or cruises.
During these events and cruises, we may take photos and videos that may include images of you and if applicable, your guest(s). |
We have a legitimate interest in contacting event and cruise participants and communicating with them in relation to the Services that may be of interest to them.
The processing of your Personal Information is based on our legitimate interest and is necessary for ITBOG’s performance of events and for direct marketing purposes of ITBOG. Your submission of Personal Information is necessary for participating in events, and without it you and your guest(s) will not be able to attend such events. |
| Mailing and Emailing Lists | When you sign up for one of our mailing and/or emailing lists we collect your first and last name, email address and/or postal address as applicable. | We share information about our products and services with individuals that consent to receive such information. We also have a legitimate interest in sharing information about our products or services. |
| Mobile Devices | We collect information from your mobile device such as unique identifying information broadcast from your device when visiting our Site. | We have a legitimate interest in identifying unique visitors, and in understanding how users interact with us on their mobile devices. |
| Order Placement | We collect your name, billing address, e-mail address, phone number, and our payment processor will collect your billing information when you place an order. | We use your information to perform our contract to provide you with products or services. |
| Social Media Connectors | Our Website uses social media connectors. They are social media buttons, such as Facebook and YouTube you see on our Website that allow you to connect and learn more about us and interact with us, our users and marketing partners. Please see Sharing Of Information section below for additional information. | We have a legitimate interest in understanding how you interact with the Services to better improve the Services, and to understand your preferences and interests and to select offerings that you might find most useful. |
| Surveys | When you participate in a survey we collect information that you provide through the survey. If the survey is provided by a third party service provider, the third party’s privacy policy applies to the collection, use, and disclosure of your information. | We have a legitimate interest in understanding your opinions, and collecting information relevant to our organization. |
| Transactional Information | We collect transactional information, including information about the products and services you purchase or download or about which you make an inquiry. | We have a legitimate interest in our customers' transactional information to fulfil contractual obligations related to Services.
We also have a legitimate interest in understanding your preferences and interests so we could select offerings that you might find most useful. |
| Website interactions | We use technology to monitor how you interact with our Site. This may include which links you click on, or information that you type into our online forms. This may also include information about your device or browser. | We have a legitimate interest in understanding how you interact with our Site to better improve it, and to understand your preferences and interests in order to select offerings that you might find most useful. We also have a legitimate interest in detecting and preventing fraud. |
| Web logs | We collect information, including your browser type, operating system, Internet Protocol (IP) address (a number that is automatically assigned to a computer when the Internet is used), domain name, click-activity, referring website, and/or a date/time stamp for visitors. | We have a legitimate interest in monitoring our networks and the visitors to our Site. Among other things, it helps us understand which of our services is the most popular. |
In addition to the information that we collect from you directly, we may also receive information about you from other sources, including third parties, social media forums, business partners, our affiliates, or publicly available sources. For example, if you submit a job application, or become an employee, we may conduct a background check.
Our Services are not designed for children under 13, and we do not intentionally or knowingly collect Personal Information from users who are under the age of 13 or from other websites or services directed at children. If we discover that a child under 13 has provided us with Personal Information, we will delete such information.
In addition to the purposes and uses described above, we use information in the following ways:
Although the sections above describe our primary purpose in collecting your information, in many situations we have more than one purpose. For example, if you sign up for Services, we may collect your information to complete that transaction, but we also collect your information as we have a legitimate interest in maintaining your information after your transaction is complete so that we can quickly and easily respond to any questions about your Services. As a result, our collection and processing of your information is based in different contexts upon your consent, our need to perform a contract, our obligations under law, and/or our legitimate interest in conducting our business.
In general, we use Non-Personal Information to help us improve the Services and customize the user experience. We also aggregate Non-Personal Information in order to track trends and analyze use patterns on the Services. This Privacy Notice does not limit in any way our use or disclosure of Non-Personal Information and we reserve the right to use and disclose such Non-Personal Information to our partners, advertisers and other third parties at our discretion.
We collect Personal Information from you as described in this Privacy Notice when you become an Account Holder and create a profile. You will have an option to select what Personal Information and data points you would like to make visible on your public and/or private ITBOG profile and member map. By creating your member profile, you are requesting and authorizing us to make available your Personal Information to other members. Any and all information that you make public or available, including comments on Facebook and YouTube, or any other social media platform will be governed by privacy policies of those sites.
These social media third-party providers may combine your information with other information they have about you. The Personal Information that is shared with them will be governed by the third-party provider’s privacy policy and will apply to any Personal Information ITBOG may access through the third-party provider.
In addition to the specific situations discussed elsewhere in this Privacy Notice, we disclose information in the following situations:
You can make the following choices regarding your personal information:
Please address written requests and questions about your rights to [email protected].
Note that, as required by law, we will require you to prove your identity. We may verify your identity by phone call or email. Depending on your request, we will ask for information such as your name or other account information. We may also ask you to provide a signed declaration confirming your identity. Following a request, we will use reasonable efforts to supply, correct or delete personal information about you in our files.
In some circumstances, you may designate an authorized agent to submit requests to exercise certain privacy rights on your behalf. We will require verification that you provided the authorized agent permission to make a request on your behalf. You must provide us with a copy of the signed permission you have given to the authorized agent to submit the request on your behalf and verify your own identity directly with us. If you are an authorized agent submitting a request on behalf of an individual you must attach a copy of the following information to the request:
If we do not receive this information, the request will be denied.
No method of transmission over the Internet, or method of electronic storage, is fully secure. While we use reasonable efforts to protect your personal information from unauthorized access, use, or disclosure, we cannot guarantee the security of your personal information. In the event that we are required by law to inform you of a breach to your personal information we may notify you electronically, in writing, or by telephone, if permitted to do so by law.
Our Site permits you to create an account. When you do you will be prompted to create a password. You are responsible for maintaining the confidentiality of your password, and you are responsible for any access to or use of your account by someone else that has obtained your password, whether or not such access or use has been authorized by you. You should notify us of any unauthorized use of your password or account.
The following additional information relates to our privacy practices:
IT Business Owners Group, LLC
Attn: Privacy Team
10120 Two Notch Rd
Ste. 2 #5
Columbia, SC 29223
We will attempt to respond to your requests and to provide you with additional privacy-related information.
ITBOG is located in the United States. Our service providers and other third parties you may interact with in connection with our Services may be located in the United States and other countries around the world. As a result, your information may be processed in a foreign country where privacy laws may be less stringent than the laws in your country. By submitting your Personal Information to us you agree to the transfer, storage and processing of your information in a country other than your country of residence including, but not necessarily limited to, the United States. We also store Personal Information locally on the devices you use to access the Services. Your Personal Information may be transferred to other jurisdictions that do not have the same data protection laws as the jurisdiction in which you initially provided the information. The following provisions may apply to you depending on where you are located.
Nevada.
This notice is provided to you pursuant to state law. Nevada state privacy laws permit us to make marketing calls to existing users, but if you prefer not to receive marketing calls, you may be placed on our internal opt-out list by emailing us at [email protected] or you may also contact the Nevada Bureau of Consumer Protection, Office of the Nevada Attorney General, 555 E. Washington St., Ste 3900, Las Vegas, NV 89101; telephone 702-486-3132; email: [email protected].
Although we do not currently conduct sales of personal information, Nevada residents may submit a request directing us to not sell personal information we maintain about them if our practices change in the future. To exercise this right, email us at [email protected] with the subject line: “Nevada: Request to Opt-Out.
California.
At this time, California Privacy laws (California Consumer Privacy Act, California Privacy Rights Act) do not apply to us, but we will still protect your Personal Information as outlined in this Privacy Notice. If you feel this is incorrect, please contact us at [email protected].
This notice supplements our Privacy Notice and applies to you if you reside in the European Union (“EU”) or the European Economic Area (“EEA”), the European Union General Data Protection Regulation (“GDPR”) will apply to how we collect and process your Personal Information. If you reside in the United Kingdom, the United Kingdom General Data Protection Regulation (“UK GDPR”) will apply to how we collect and process your Personal Information.
The Personal Information we collect and process may be transmitted or transferred to countries other than the country in which you reside. Those countries may have data protection laws that
are different from the laws of your country.
The data centers for ITBOG's Services are located in the United States, and third-party service providers operate in many countries around the world. When we collect your Personal Information, we may process it in any of those countries.
We have taken appropriate steps and put safeguards in place to help ensure that your Personal Information remains protected in accordance with this Privacy Notice.
We also require that third-party service providers to whom a data transfer is made has appropriate safeguards in place to protect your personal information, in compliance with applicable data protection law. The particular measures used will depend on the service provider, and our agreements with them may include European Commission approved Standard Contractual Clauses, the service provider's certification under the EU-U.S., UK International Data Transfer Agreements and /or reliance on the service provider’s Binding Corporate Rules, as defined by the European Commission.
First and Third-Party Cookies and Other Similar Technologies
Please see our Cookie Policy:
Your Rights:
In addition to your rights described in this Privacy Notice, you will have the following rights:
How to Exercise your Rights
We will not discriminate against you for exercising your rights. You may exercise your rights about your Personal Information by contacting us as described below.
Once we receive your request, we will need to verify your identity before providing you with the Personal Information we hold about you. Typically, we will respond to your request within thirty (30) days. If we are unable to verify your identity, complete your request or if additional time is required to fulfill a request, we will notify you in writing.
In certain circumstances, such as where the request is manifestly unfounded, excessive or repetitive, we may charge you a reasonable fee. We will advise you of any fees before proceeding with a request.
Withdrawal of Your Consent
If we used consent to lawfully and fairly use your Personal Information, you may withdraw your consent at any time. Doing so may prevent you from accessing the Website. In some cases, we may limit or deny your request to withdraw consent if the law permits or requires us to do so, or if we are unable to adequately verify your identity. If you unsubscribe from the promotional emails or texts, you will still receive emails with booking confirmations.
Retention of Personal Information
As we are committed to the privacy of your Personal Information, we only hold on to Personal Information for as long as we need it to provide Services to you. We may retain limited Personal Information to meet legal or compliance obligations our Company must meet. You can request further details of retention periods for different aspects of your Personal Information by contacting us.
To withdraw your consent, contact us at: [email protected].
Questions or Complaints Regarding Our Privacy Practices
We hope that you will contact us if you have any questions or complaints regarding how we handle or use your Personal Information. We will work to answer your question or address your complaint.
A list of the Data Protection Authorities and their contact information can be found here Our Members | European Data Protection Board (europa.eu)
Personal Information may be accessed by us or transferred to us in the United States or to our affiliates, business partners, or service providers elsewhere in the world. Those countries may have data protection laws that are different from the laws of your country. If you are located outside of the United States, the EU, the EEA, the UK, please be advised that any information you provide to us will be transferred to and stored in the United States and that, by submitting information to us, you explicitly authorize its transfer and storage in the United States or elsewhere in the world as explained in this Privacy Notice.
We will protect the privacy and security of Personal Information according to this Privacy Notice regardless of where it is processed or stored.
If you have comments or questions about our Privacy Notice, please contact us at [email protected]. We will address any issue to the best of our abilities.
